Project documentation should be managed, stored and archived. Approved core project artefacts are to be stored within UQ's Records Management System and are listed below.

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Project Stage Project Artefacts (including by not limited to)
Project Proposal
  • Project Proposal
Business Case
  • Business Case (including all revisions)
  • Functional / technical requirements
Project Management Plan
  • Project Management Plan
  • Project Budget Management Plan
  • Terms of Reference
  • Project Risk Register
  • Communications and Stakeholder Engagement Plan
  • Change Management Plan
  • Procurement Plan
  • Project Variation Requests
  • Meeting Minutes (Steering Committee, Vendor meetings, stakeholder meetings etc.)
  • Project Diary
  • Instruction guides
  • Project Policy/Procedure
  • Risk Logs
  • Decision Logs
  • Dependencies Register
  • Status Reports and summaries
  • Health Checks/ independent reports
  • Contracts
  • GO/NO GO Reports
  • Financial Reports (including approved budget and actuals tracking)
  • Project Closure Report
  • Business/Technical readiness checklists
  • Instructions / user manuals
  • Product information
  • Handover documentation
  • Lessons Learned
  • Service Delivery Framework
Benefits Realisation
  • Benefits Realisation Plan
  • Official mail and email correspondence, including letters, attachments, pictures