Project documentation should be managed, stored and archived. Approved core project artefacts are to be stored within UQ's Records Management System and are listed below.

Project Stage Project Artefacts (including by not limited to)
Project Proposal
  • Project Proposal
Business Case
  • Business Case (including all revisions)
  • Functional / technical requirements
Project Management Plan
  • Project Management Plan
  • Project Budget Management Plan
  • Terms of Reference
  • Project Risk Register
  • Communications and Stakeholder Engagement Plan
  • Change Management Plan
  • Procurement Plan
Execution
  • Project Variation Requests
  • Meeting Minutes (Steering Committee, Vendor meetings, stakeholder meetings etc.)
  • Project Diary
  • Instruction guides
  • Project Policy/Procedure
  • Risk Logs
  • Decision Logs
  • Dependencies Register
  • Status Reports and summaries
  • Health Checks/ independent reports
  • Contracts
  • GO/NO GO Reports
  • Financial Reports (including approved budget and actuals tracking)
Closure
  • Project Closure Report
  • Business/Technical readiness checklists
  • Instructions / user manuals
  • Product information
  • Handover documentation
  • Lessons Learned
  • Service Delivery Framework
Benefits Realisation
  • Benefits Realisation Plan
Other
  • Official mail and email correspondence, including letters, attachments, pictures