The 2022 Invitation for Capital Expressions of Interest: Process and Deadlines (staff login required, PDF, 284KB), was signalled to the University Leaders on 1 March 2022.

EOIs may be submitted any time before or on the deadline of Friday 27 May 2022 to capitalworks@uq.edu.au.

The Capital Planning and Approvals Framework has been developed to enable informed decision making and provide assurance to Senate and the University that the capital program is governed appropriately and aligns with UQ's strategic objectives. The Framework informs capital planning and budgeting for new construction, renovations, maintenance, enterprise systems, and virtual projects.

Although UQ already has a number of major commitments against its capital budget the annual Expression of Interest (EOI) round for new requests will proceed to ensure an incorporated pipeline of capital priorities. Note: EOI for 2022 are only required to be high level/conceptual and up to 2 pages maximum. To assist with your submission, the Capital Planning and Approvals Framework can be found here (staff login required, PDF, 238KB).

EOI Guidelines and Deadlines

  1. An Expression of Interest (EOI) is used to make an initial request to fund capital works over $300,000;
  2. EOIs may be submitted any time before or on the deadline of Friday 27 May 2022 to capitalworks@uq.edu.au;
  3. EOI templates can be found below;
  4. EOIs should be very brief (2 page maximum) and include estimated total project costs;
  5. Before submission, capital proposals must be signed off by the relevant sponsor as follows -
    • Under $5 million: a member of USET, a Director of a Major Research Institute (IMB, QBI, AIBN and QAAFI), or the Pro Vice-Chancellor (Research Infrastructure);
    • Over $5 million: Provost, COO or one of the DVCs.
  6. The Capital Management Group (CMG) will consider all EOIs and decide next steps, including which EOI can progress to implementation or to a more detailed proposal;
  7. CMG will communicate outcomes of the EOI process to project sponsors;
  8. Approved Projects will be included in the UQ Capital Program.

Please direct any inquiries to Janey Saunders at j.saunders2@uq.edu.au or 3365 1313.

Templates

Expression of interest (EOI)

Download the EOI template to help you with your submission -

Business case (BC)

Some capital proposals will be developed into a business case. The CMG will advise if you need to complete a business case for your capital proposal and provide you with a deadline for submission. If you have been asked to develop a business case, you can download the Business Case template below:

Capital Planning

The UQ Strategic Plan 2022–2025 describes how UQ will fulfil its mission over two time horizons. Our longer-term aspirations are outlined in the 2032 positioning statements and measures of success, and these set the direction for our 2022–2025 strategic priorities. The operational Plan on a Page outlines key 2022 initiatives to progress in support of our strategic priorities.

In line with the Strategic Plan, UQ’s Capital Program delivers infrastructure and digital capabilities to enhance our vibrant and sustainable campuses, and meet expectations for exceptional facilities that promote innovation and collaboration. The Capital Management Group (CMG), chaired by the Vice-Chancellor, reviews all capital proposals that require Vice-Chancellor or Senate approval, using criteria based on the key requirements and principles under the University’s Project Governance and Management Framework.

Policies

The Strategic Plan maps UQ’s vision and sets priorities for operationalisation, including the development intentions of the Master Plan, and the principles outlined in the Use and Management of UQ Land, Buildings and Facilities’ Policy and the Information and Communication Technology Policy.

The Capital Planning and Approvals Framework supports strategic assessment of capital proposals and informs capital planning and budgeting.

The Capital Planning and Approvals Framework is implemented in accordance with relevant UQ policies including the Delegations Policy and Schedule of Financial Sub-delegations, and the Investment Policy, specifically section 2.8 Capital investments.