The Project Governance Office (PGO) has developed a suite of tools and templates for use on projects of any size or complexity. They are scalable and where necessary, include guidance notes for completion. Please contact the Project Governance Office for further information.

Stage 1: Project Proposal

Template/Resource (UQ login required) Description Last Updated
Project Proposal (DOCX, 95KB) A project proposal outlines a concept that has the potential to add net value to UQ if it is implemented. The concept may, amongst other benefits, be a solution to an existing problem, enhance capabilities or capacity, or help realise an opportunity. 30/07/2019

Stage 2: Business Case

Template/Resource (UQ login required) Description Last Updated
Business Case (in development) A well-structured document outlining the purpose, scope and justification/s for undertaking a project or program (including its strategic significance and alignment, and the quality and magnitude of potential benefits), and the time, cost, resources, effort, approach and controls that will be required and adopted to deliver the planned outputs and outcomes, manage associated changes and realise the planned benefits.   TBA

Stage 3: Project Management Plan

Template/Resource (UQ login required) Description Last Updated
Project Management Plan (DOCX, 139KB) The Project Management Plan is the outcome of detailed project/program planning. It defines and documents how the initiative will be controlled, implemented, transitioned to business as usual and realise the planned benefits. 24/07/2019
Project Budget Management Plan (XLSX, 25KB) The Project Budget Management Plan is a tool to assist in calculating expenditure during the planning stage. For assistance completing the template, please contact your Central finance advisory team. 14/06/2019
Terms of Reference (DOCX, 123KB) The Terms of Reference enables project and program sponsors to define and document the objectives, roles, responsibilities, accountabilities, composition and the general functioning of the steering committee. 24/07/2019

Stage 4: Execution

Template/Resource (UQ login required) Description Last Updated
Project Variation Request (DOCX, 85KB) This template can be used for scope increase/decrease, cost increase/reduction, seeking the release of contingency or risk funding or any other element that varies the project from its original approved state. 25/07/2019
Tolerance Thresholds and Performance Indicators (PDF, 146KB) This matrix defines project tolerance thresholds and performance indicators for use in completing status reporting and determining project health. 01/08/2019

Stage 5: Closure

Template/Resource (UQ login required) Description Last Updated
*Templates currently in development    

Stage 6: Benefits Realisation

Template/Resource (UQ login required) Description Last Updated
*Templates currently in development    

 

Procurement Forms and Templates

Enterprise Procurement have developed new forms and templates to support the implementation of the Procurement Policy [9.40.01]

A full suite of procedures, templates, forms and information sheets to support the implementation of the UQ Procurement Policy is available on the Procurement website.

For assistance completing these forms and templates, please contact Enterprise Procurement.

Template / Resource Description Last Updated
Procurement Tendering Timeline (XLSX, 37KB) The Procurement Tendering Timeline provides an estimate of the time required for the typical activities undertaken as part of a tendering process. The timeline should be adjusted as the procurement activity progresses. For assistance completing this template, please contact Enterprise Procurement. 20/06/19
Tendering Timeline Overview (PPTX, 62KB) The Tendering Timeline Overview provides an estimate of the time required for the typical activities undertaken as part of a tendering process. These estimates can help form the schedule when completing a business case or project management plan. 20/06/19

Change Management Resources

Template / Resource (UQ login required) Description Last Updated
Change Complexity Assessment Tool (XLSX, 601KB) This assessment tool assists in identifying the relative complexity and strategic significance of the change required by a project to realise benefits. It draws on both quantitative and qualitative questions to provide a rating of the change as being complex, moderate or simple, based on Business Value and the complexity of the change. 26/07/19