Reporting

ProTRAC is UQ's Project Portfolio Management System and is owned and maintained by the IT Governance & Investment division of ITS.

Please visit our ProTRAC guidance page for more information on access, training and support.

In line with the Finance reporting cycle, all reporting updates must be completed in ProTRAC or Archibus by the 6th-8th working day* of the month. These updates include -

• Status Update
• Financial Update (including forecasting)
• Schedule Update

Your PMO or Portfolio Manager will advise of any intermediate deadlines (if applicable).

*Reporting deadline may sometimes differ from 6th-8th working day as a result of public holidays and/or internal University processing times.

The information entered into these records forms the reports available in the Digital Project Reporting Dashboard.

The IT PMO has developed a Digital Project Reporting Dashboard to provide visibility of UQ's Project Portfolio within the scope of the PGMF. Please contact the IT PMO for any reporting requests.

The Project Performance Monitoring Criteria and Tolerances matrix defines project tolerance thresholds and performance indicators for use in completing status reporting and determining project health.

Access the Project Performance Monitoring Criteria and Tolerances (PDF, 125KB) (UQ staff login required). 

An editable version for Steering Committee use is available on the PGO Forms and Templates page.