ProTRAC

ProTRAC is UQ's Project Portfolio Management System and is owned and maintained by the IT Governance & Investment division of ITS.

Please visit our ProTRAC guidance page for more information on access, training and support.

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Monthly Reporting Requirements

In line with the Finance reporting cycle, all reporting updates must be completed in ProTRAC or Archibus by the 6th-8th working day* of the month. These updates include -

  • Status Update
  • Financial Update (including forecasting)
  • Schedule Update

Your PMO or Portfolio Manager will advise of any intermediate deadlines (if applicable).

Reporting MonthDeadline (Snapshot Date)
December*

10 January 2025

January

7 February 2025

February

7 March 2025

March

10 April 2025

April

9 May 2025

May

12 June 2025

June

10 July 2025

July

8 August 2025

August

11 September 2025

September

10 October 2025

October

12 November 2025

November

11 December 2025

*Reporting deadline may sometimes differ from 6th-8th working day as a result of public holidays and/or internal University processing times.

The information entered into these records forms the reports available in the Digital Project Reporting Dashboard.

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Digital Project Reporting Dashboard

The IT PMO has developed a Digital Project Reporting Dashboard to provide visibility of UQ's Project Portfolio within the scope of the PGMF. Please contact the IT PMO for any reporting requests.

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Project Performance Monitoring Criteria and Tolerances

The Project Performance Monitoring Criteria and Tolerances matrix defines project tolerance thresholds and performance indicators for use in completing status reporting and determining project health.

Access the Project Performance Monitoring Criteria and Tolerances (PDF, 125KB) (UQ staff login required). 

An editable version for Steering Committee use is available on the PGO Forms and Templates page.

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