Reporting
ProTRAC
ProTRAC is UQ's Project Portfolio Management System and is owned and maintained by the PGO.
Please visit our ProTRAC guidance page for more information on access, training and support.
Monthly Reporting Requirements
In line with the Finance reporting cycle, all reporting updates must be completed in ProTRAC or Archibus by the 6th-8th working day* of the month. These updates include -
- Status Update
- Financial Update (including forecasting)
- Schedule Update
The Project Governance Office and your PMO or Portfolio Manager will advise of any intermediate deadlines (if applicable).
Reporting Month | Deadline (Snapshot Date) |
---|---|
December* | 22 January 2024 |
January | 14 February 2024 |
February | 14 March 2024 |
March | 15 April 2024 |
April | 15 May 2024 |
May | 14 June 2024 |
June | 12 July 2024 for P&F, 15 July 2024 for ITS |
July | 9 August 2024 |
August | 10 September 2024 |
September | 10 October 2024 |
October | 8 November 2024 |
November | 10 December 2024 |
*Reporting deadline may sometimes differ from 6th-8th working day as a result of public holidays and/or internal University processing times.
The information entered into these records forms the reports available in the Digital Project Reporting Dashboard.
Digital Project Reporting Dashboard
The PGO has developed a Digital Project Reporting Dashboard to provide visibility of UQ's Project Portfolio within the scope of the PGMF. Please contact the PGO for any reporting requests.
Project Performance Monitoring Criteria and Tolerances
The Project Performance Monitoring Criteria and Tolerances matrix defines project tolerance thresholds and performance indicators for use in completing status reporting and determining project health.
Access the Project Performance Monitoring Criteria and Tolerances (PDF, 125KB) (UQ staff login required).
An editable version for Steering Committee use is available on the PGO Forms and Templates page.