ProTRAC is UQ's Project Portfolio Management System and is owned and maintained by the PGO.

The PGO is responsible for maintaining UQ's central database of relevant and reliable information for all project proposals, business cases, projects, programs and oversight of the overall UQ-wide project portfolio. 

Contact the PGO to discuss enhancements or functionality requirements for ProTRAC. Enhancements are prioritised and planned each month.

Resources

Guide/Resource Description Last Revised Next Review Date
PM Induction - Quick Links & Support (PDF, 230KB) Quick Reference Guide for attendees of PM Induction course 27/07/2020 30/09/2020
How to complete monthly Status Updates (PDF, 633KB) How to complete your monthly status update in ProTRAC 30/06/2020 30/09/2020
How to view and export Project Status Reports (PDF, 556KB) How to view and export Project Status Report from your ProTRAC record 19/05/2020 30/09/2020
Setting Milestones (PPTX, 3.4MB) How to set milestones in your ProTRAC record schedule 19/05/2020 30/09/2020
Scheduling (PPTX, 3.9MB) How to set a basic schedule in your ProTRAC record 2/06/2020 30/09/2020
Adding team members to your project (PDF, 357KB) How to add team members to your ProTRAC record 19/05/2020 30/09/2020
Connect ProTRAC to Project Professional (PDF, 235KB) How to connect ProTRAC to Project Professional desktop client.  25/05/2020 30/09/2020
Edit Project Schedule in Project Professional (PDF, 309KB) How to edit your project schedule in Project Professional desktop client. Must connect ProTRAC to Project Professional first (see above QRG). 25/05/2020 30/09/2020
Request for New Project Record (DOCX, 99KB) For use by PMO Managers/Portfolio Managers ONLY. Please see New Project Requests for more information. 23/07/2020 31/01/2021

Training

The Project Governance Office, in liaison with Staff development, currently offer the course Project Management at UQ - PM Induction. Registration is available via the Staff Development website.

Please visit the PGO's Training and Development page for more information.

Support

Please contact the PGO with any support requests.

1. Obtain a Project Online license

New starters or those new to a project role will need to obtain a Project Online license. The PGO can provide a Project Essentials license; requests should be emailed to pgo@enquire.uq.edu.au. A Project Essentials license will allow users basic functionality and interaction through the Project Online web interface.

If you require Project Professional, purchase through UQeMarket and liaise with ITS for installation. Project Professional allows users to edit their project records through the desktop application, with some enhanced features (such as more complex scheduling).

2. Obtain access to your project record

Records within ProTRAC are restricted. Access is often granted when the record is set up, however there are instances when a PM will start after the record has been generated. Email access requests to pgo@enquire.uq.edu.au with approval from the Project Owner, Project Sponsor or Program/Project Manager. This includes any requests for reporting (e.g. Project Status Reports).

All projects records in ProTRAC are created by the PGO. All projects upon creation will be allocated to the relevant PMO/Portfolio Manager. 

To request a new project, complete the Request for New Project Record (UQ login required) and send to the Project Governance Office, along with a copy of the signed/endorsed Business Case. No record will be created unless the form is complete.

In most cases this form will be completed by a PMO/Portfolio Manager or equivalent, however if your Organisational Unit does not have someone in this role, please contact us in the first instance to discuss your requirements.