Resources

The following resources give an overview of the policy landscape at UQ, and are intended to assist staff in the review, development and approval of policies and procedures.

Policy Handbook – Information about the broader governance and policy environment.
UQ Policy Cycle – Summary of the policy cycle in effect.
Policy Approval on a Page – Overview of the policy approval processes.
Procedure Approval on a Page - Overview of the procedure approval processes.

Other resources are available below to assist staff working on policies, procedures and guidelines.

Templates and review tools

Use these documents to draft policies, procedures and guidelines:

For new documents, the following templates must be used.
For amendments to existing documents, please contact governance@uq.edu.au to request a Word document of the PPL document to mark up.

Use these templates to assist with plans for approval, communications and implementation:

Use these tools/checklists to assist with development of new policies, procedures and guidelines, especially for 'desktop' reviews:

Preliminary Assessment Review (DOCX, 75.5 KB)
Collating Feedback on Policy (DOCX, 73.2 KB)
Links to Australian university policy libraries (XLSX, 18.9 KB) (to assist with benchmarking)

Use these tools/checklists to assist with review of policies, procedures and guidelines, especially for 'desktop' reviews:

This template is optional and may be used as needed:

Local Standard Operating Procedure Template (DOCX, 49.2 KB)

Tips for policy development, consultation and review

Compatibility assessment: freedom of speech, academic freedom and human rights

New and amended policies and procedures must be assessed for compatibility with the principles of freedom of speech and academic freedom at UQ, and the Human Rights Act 2019 (Qld).

This requires submitting a Statement of Compatibility form (DOCX, 72.8 KB) to the Freedom of Speech Assessment Group so that the policy or procedure can be assessed.

The Assessment Group meets monthly and can consider out-of-session reviews if there is an urgent request.

Information about the Freedom of Speech Assessment Group (formerly 'Implementation Group') is available on the linked Compatibility Assessment page.

Policy, procedure and guideline categories

UQ's policies and procedures are categorised as Governance, Academic or Operational, and guidelines are categorised as well in the Policy and Procedure Library.

Different categories have different endorsement and approval requirements, as detailed in the Governance and Management Framework Policy.

Resources

Templates and review tools

Tips for policy development, consultation and review

Compatibility assessment: freedom of speech, academic freedom and human rights

Policy, procedure and guideline categories

Common terms