Tips for drafting policies and procedures

Policies and procedures should enable, through their design and adoption: 

  1. Prudent and timely decisions to be made;
  2. University operations to be performed effectively and efficiently;
  3. Specific outputs and outcomes to be delivered in a competent manner;
  4. A holistic and risk-based approach to the design and implementation of controls and for demonstrating compliance;
  5. Automation and the innovative use of technology (when appropriate); and
  6. Implementation of management assurance protocols to provide assurance on the effectiveness and efficiency of the documented controls and to ensure their currency and continuous improvement.

All policies and procedures are documented using the approved document templates for policies and procedures and written in plain, simple and easy to understand language.

To better assist you in drafting your policies, you may find the following useful:

1. Identify if a similar policy or procedure exists

  • Is it appropriate to amend an existing document to include new information or is a new document required? The University is in the process of enhancing its policies and procedures and your effort in identifying if a new policy or procedure is required will assist us in achieving this outcome.